Get Started with Inventory Essentials

Built for speed and simplicity, Inventory Essentials helps your store move faster and stay in stock.

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What is Inventory Essentials?

Inventory Essentials is built for speed and simplicity. It allows grocers to move faster, stay in stock, and protect margins without the heavy lift of a perpetual inventory system. 🚧 It’s important to understand one key principle: Your starting baseline determines your long-term accuracy.

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Features Available Now with Inventory Essentials

You can start managing your store today with these tools:

• Inventory Snapshots: Scan your floor with the VoriOS app to create clear, time-stamped baselines of what you have on hand.
• Shrink Tracking: Track spoilage, damage, and theft directly in the app to catch margin leaks early.
• Sales Tracking: Items sold at the POS are automatically deducted, giving you a “theoretical” on-hand count to help guide ordering decisions.
• Invoicing & Smart Pricing 2.0 (In Beta): Catch cost changes and pricing errors with smart alerts.
• Scan-Based Ordering (In Beta): Build fast, shelf-driven orders using scan data and live vendor catalogs.

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Choosing Your Inventory Starting Point

There is no perfect option. There is only the right option for your operational reality.

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Option 1: Phased Rollout — Start with Center Store First

Best for: Stores that want controlled accuracy without overwhelming their team

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What To Do

1. Begin active inventory tracking in Center Store only (Pantry, Frozen), because products in this section:
   1. Use Manufacturer UPCs
   2. Are sold by the “Each”
   3. Are easy to scan and track
   4. Have cleaner units of measure
   5. Typically have lower shrink
2. Stabilize scanning and ordering workflows.
3. Expand to additional departments once habits are strong

🚧 Caution: Avoid starting with Produce or Meat. These areas are difficult to track due to high shrink, trimming, and complex units of measure (pounds vs. each).

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Pros & Risks

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Option 2: Full Physical Inventory Count (Gold Standard)

Best for: True perpetual accuracy from Day 1

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What You Do

1. Conduct full-store count (after hours or closed)
2. Upload verified on-hand counts into Vori
3. Go live with clean baseline

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Pros & Risks

🚧 Important: A full physical count only stays accurate if floor habits are maintained. Clean POS scanning, structured receiving, and consistent scan-based ordering are required to preserve perpetual accuracy.

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Option 3: Import Legacy Inventory “As-Is” + Stabilize Post-Go-Live

Best for: Maintaining continuity and avoiding a full-store count

What You Do

1. Import legacy on-hand inventory into Vori as-is
2. Perform a targeted “sanity check” (not a full count)
3. Go live with inventory tracking enabled
4. Improve accuracy using cycle counts + clean receiving

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Pros & Risks

🚧 Important: This option avoids starting at nothing, but it does not guarantee perpetual accuracy. It is the most operationally practical starting point for most stores.

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Option 4: Import Products + Pricing + Par Baselines (No On-Hand Values)

Best for: Stores that don’t trust legacy on-hand quantities

What You Do

1. Import par baselines from legacy system. Do not import legacy on-hand values
2. Improve accuracy through receiving + cycle counts

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Pros & Risks

🚧 Important: If you choose Option 3 (structured baseline without importing on-hand), these operational habits are critical. Without disciplined scanning, receiving, and cycle counts, your baseline will drift quickly.