Push Your Daily Sales Journal Entry

Once your accounts are mapped, you can push daily journal entries from Vori to your accounting system. The entry is built from the same End of Day data your store already reviews, so you’re exporting numbers you’ve already checked. Nothing syncs on its own. Your daily sales stay in Vori until you push them, so you stay in control of what hits your books and when.

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Push the entry

1. Go to Reports → End of Day → Export to Accounting.
2. Choose your accounting system, or Standard CSV if you’d rather export a file.
3. Pick the date range. You can push a single day, or a stretch of days up to a month at a time.
4. Push. Vori creates one journal entry per store, per business day in that range.

Stores that used to export and reformat files by hand often batched this weekly or monthly to save time. Because the push is now a click, you can run it daily, but the date-range picker means you can still catch up a week or a month at once if that fits your workflow better. 💡 Tip: Wait until all data from your POS lanes has synced and reconciled before pushing. If a lane had intermittent connectivity, or there were offline card declines, not every transaction has reached the back end the moment you close. Give it an hour or two, or push the next morning, so the entry reflects the full day.

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What the entry contains

The entry includes only lines you’ve mapped, so what you see depends on your configuration. It can include:

• Net sales by department (credit to each department’s revenue account)
• Returns by department (debit to each department’s returns account)
• COGS by department (debit) with the corresponding inventory relief by department (credit)
• Sales tax collected and refunded
• Each tender type (cash, credit, debit, EBT, WIC, check)
• Discounts and rewards
• Bottle deposits
• Gift card deposits, redemptions, and refunds
• House account charges, refunds, and adjustments
• Cash over/short, cashback, and tips
• Pay ins and pay outs
• Inventory shrink by department

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Debits and credits, briefly

If you’re reviewing an entry and want a quick refresher:

• Credits are money and revenue coming in — net sales by department, and the inventory relief that pairs with COGS.
• Debits are the offsetting side — the tenders you collected, COGS by department, and returns.

Inventory relief is the credit that reduces your inventory asset when an item sells. When a sale happens, Vori books COGS (a debit, the expense) paired with inventory relief (a credit, reducing inventory) for the same cost, per department. Those two lines net to zero against each other, which is what keeps perpetual inventory honest in your books.

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Balancing and unmapped lines

Debits and credits are validated to balance before anything is sent. A day that doesn’t balance is rejected. Nothing posts, and Vori names the amount and the order behind it. This check can’t be bypassed. Unmapped accounts stop the push separately, listing each item and its amount. You can choose Push mapped lines only to post without them. The excluded amounts net to zero, so the entry still balances, and the omissions are recorded on the sync record. Fix the mapping rather than making this routine.

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Example entry

Synthetic figures for a single store on a single day: A few things to read out of this:

• Tender lines are the debit side of the sale. They sum to the total collected, so you can reconcile against actual deposits and processor settlements.
• Accurate margins require Sales, Returns, COGS, and Inventory for each department. Mapping all four is what lets your accounting system show department margin without extra work at period end.
• Discounts appear as a single store-level line, not split by department. Worth knowing if you compute department margin in your books, because discount value isn’t attributed to the department that granted it.