Accessing Inventory Reports
To view the health of your inventory, navigate to the Reports section in the Back Office.- Select Reports from the main menu, then click Sales Overview.
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Scroll to the bottom of the page and select the Inventory tab.
- From here, you can select the specific report card you wish to view: Inventory Levels, Inventory History, Shrink, or Inventory Manual Counts.
- Export your results: Use the three-dot (⋯) More actions menu → Download as CSV to export a figure’s data, or switch a chart to a table and download that for the full breakdown. You can also export the whole report as a PDF (portrait, landscape, or full width) or schedule a PDF export by email.
Inventory Levels Report
This report gives you an immediate financial snapshot of your shelves so you can balance your inventory investment.Where can I find a report on what products have an inventory count vs. what products do not?
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The Inventory Count Coverage chart shows you exactly what percentage of your store has a tracked count versus items uncounted.
Where can I quickly see what percentage of my tracked items are out of stock?
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The Inventory Status chart helps you identify what percentage of your tracked items are currently In Stock versus Out Of Stock.
Where can I see the total financial value of the stock currently sitting on my shelves?
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The Inventory Levels data table breaks down your Total Cost of Goods in Stock and Average Unit Cost, allowing you to see the financial value of your inventory by department.
Inventory History Report
This report eliminates the guesswork by providing a timeline of every sale, restock, and user adjustment that touched your stock count.Where can I see a snapshot of items removed due to spoilage or theft?
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The Underlying data lists total volume of items deducted from inventory that were categorized as shrinkage.
Where can I see a summary of manual restocks performed by staff?
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The Restocks Reported table displays the quantity of items manually added back into inventory, such as restocking from back-of-house storage or receiving deliveries.
Where can I see other miscellaneous stock updates?
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The Other Manual Adjustments graph tracks manual changes that do not fit into standard shrink or restock categories, such as corrections made during cycle counts.
Where can I find a granular audit trail of every inventory change?
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The Inventory Movements Details table provides a line-by-line log of every transaction. It lists the Entry Date, Count or Adjustment amount, Entry Type (e.g., Sale, Adjustment), Reason Code, User, and Source, so you can see exactly who changed a stock level and why.
Shrink Report
Shrink is the silent killer of margins. This report helps you pinpoint exactly where you are losing product to spoilage, damage, or theft. The Total Quantity metric displays a negative number representing the total volume of product lost. This aggregates items tracked by count, pound, or ounce.
Where can I see the Reason Codes?
- To view the reason codes (e.g., Damage, Theft, Spoilage, Other), you must View Underlying Data.
Where can I see shrink broken down by department?
- Use the Department filter and sort the columns as needed.
Inventory Manual Counts
This report validates your team’s hard work by instantly summarizing the volume and value of every physical count completed.
Where can I find a summary of the physical inventory counts recently completed by my team?
- The Counts Done metric provides a high-level total of how many distinct counting actions were performed within the date range.
Where can I see the total value of the items we just finished counting?
- The Count Totals column in the table shows the specific retail price and unit cost associated with the items counted, giving you a snapshot of the value of the inventory you just processed.
Where can I see a breakdown of items counted by weight versus by unit?
- The Counted Weight and Counted Quantity metrics provide aggregated totals for items tracked by weight (e.g., deli items) versus items tracked by unit (e.g., packaged goods).
Where can I see the last recorded count for a specific product?
- You can expand the table to see the Last Count details per product, including the specific Last Count Retail Price and Latest Unit Cost.
Item Sell-Through Report
This report lines up purchase orders, invoices, receiving, and sales for every product over a selected date range, so you can see where a vendor’s cases actually ended up: ordered, invoiced, received onto your shelves, or sold to a shopper.Item Sell-Through is enabled per store by Vori as part of inventory tracking. If you don’t see it in your Back Office yet, contact Vori Support.
Where can I filter by vendor or department?
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Use the Department and Vendor filters above the table to narrow the report to specific categories or suppliers.
Where can I compare what I ordered, was billed for, and actually received?
- The table groups results by Store ID, Parent Department, Department, and Vendor, with each product under its vendor. It shows PO Qty/Lb, Invoiced Qty/Lb, Received Qty/Lb, and Sold Qty/Lb side by side. Count-tracked products populate the Qty columns; weight-tracked products populate the Lb columns.
Received counts what an invoice posted to the inventory ledger, whether or not the invoice is finished.
How to read your inventory reports
The real value in these reports is the patterns. A single number on a single day can be noise, but a trend over a few weeks tells you what to change. Set your date range to at least four weeks, and compare week over week.Start with count coverage
Open Inventory Levels and check Inventory Count Coverage first. Every other report is only as reliable as the part of your store that has a count. If coverage is low, finish your baseline count before you act on anything else.Go department first, then item
Find the department that looks off, then drill into the products driving it.- Always running low or out of stock: You’re selling through faster than you order, or the shelf isn’t getting restocked from the back room.
- Always overstocked: You may have the wrong product mix, or your orders aren’t keeping up with seasonal demand.
- Cost of goods in stock rising while sales stay flat: Cash is sitting on your shelves.
Look into unexpected numbers
- Negative on-hand: This usually means a delivery never made it into inventory, not theft. Open the product’s Inventory History and check for the last invoice or restock. Often an invoice wasn’t applied or a session wasn’t committed.
- Big jumps in Inventory History: Check the Source and User on the entry. A count that wipes out a lot of units can point to an old baseline or a miscount, so recount the product before you make changes.
Use Shrink and Item Sell-Through to adjust orders
- A large “Other” bucket in Shrink: Coach your team to pick a specific reason, like Spoilage or Damage, so the report shows where the loss is coming from.
- Spoilage piling up in one department: You’re likely ordering more than you sell. Compare it against Item Sell-Through.
- Ordered more than you sold for several weeks: Lower your order for that product.
- Selling everything and running out: Raise your order.