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Setting up or updating your vendor list doesn’t have to happen one supplier at a time. With Vori’s self-service upload tool, you can create new vendors, update existing ones, and add ordering contacts, all from a single CSV file.

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Before You Begin

Before starting your upload, ensure your file meets these requirements:
  • File Format: Your vendor list must be saved as a .CSV file.
  • Scope: This tool creates or updates vendor records (name, code, billing info, notes) and, optionally, one contact per vendor.
✏️ Note: Vendor Products still upload separately. See How to Format & Upload Vendor Products for that flow.

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Prepare Your Upload File

Download the vendor upload template to get started, or build your own file with the following columns:
Field NameRequirementNotes
Vendor NameRequiredThe display name for the vendor.
Vendor CodeOptionalYour internal code for the vendor.
Billing NameOptionalThe name on the vendor’s invoices.
Billing AddressOptionalThe vendor’s full billing address.
Min Order ValueOptionalThe minimum dollar amount required to place an order.
Tax IDOptionalThe vendor’s tax identification number.
NotesOptionalAny internal notes about the vendor.
Contact NameOptionalDefaults to the vendor name if left blank.
Contact EmailOptionalThe contact’s email address.
Contact PhoneOptionalThe contact’s phone number.
Is Ordering ContactOptionalEnter Yes if this contact should receive purchase order emails. Defaults to No.
Vendor Vori IDOptionalVori’s internal vendor ID. Include this to match and update an existing vendor.
💡 Tip: You only need Vendor Name to create a new vendor. Add Vendor Vori ID only when you’re updating vendors that already exist in Vori. Find a vendor’s ID by opening it from the Vendors page — it’s the number in the URL (e.g., app.vori.com/retail/vendors/29201/settings).

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Upload and Map Your Data

Once your file is ready, upload it directly from the Vendors page.
  1. Navigate to Inventory & Supply Chain on the left-hand menu in Back Office and select Vendors.
  2. Click Upload Vendors in the top right corner.
  3. Drag and drop your CSV file into the upload area, or click Select File to browse your computer.
  4. Map your columns: Vori attempts to auto-match your file headers to the fields above. Confirm each column is mapped correctly, then click Next.

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Review and Commit Changes

The review step shows you exactly what will change before anything saves.
  • Valid Rows and Invalid Rows: Vori checks each row for missing or malformed data. Only valid rows move forward.
  • New Vendors: Vendors with no match in your file will be created here, along with any contact you included.
  • Matched Vendors to Update: Vendors are matched by Vendor Vori ID or an exact Vendor Name match, in that order. Matched vendors are updated with the non-empty values from your file. Contacts are matched by email, phone, or name within that vendor. If no contact matches, Vori creates a new one.
Review the Vendor Status and Contact Action columns to confirm what will be created, updated, or left unchanged, then click Commit to finish the upload.

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Troubleshooting

Why is my row marked as “Invalid”?
  • Missing Vendor Name: Every row requires a Vendor Name. Vori skips rows without one.
  • Malformed Contact Info: Contact Email must be a valid email address, and Contact Phone must contain only digits, spaces, dashes, or parentheses.
Why did Vori create a duplicate vendor instead of updating mine?
  • Vori only matches existing vendors by Vendor Vori ID or an exact Vendor Name match. A close but non-exact name (e.g., “Acme Bread Co.” vs. “Acme Bread Company”) creates a new vendor instead of updating the existing one. Include the Vendor Vori ID to match reliably, or merge duplicates afterward using the Merging Duplicate Vendors and Products guide.