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Set your team up with the right access so checkout stays fast, secure, and simple.

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Before You Begin

  • Log in to the New Back Office as an Owner or Manager.
  • Navigate to Point of Sale → Cashiers to access your team roster.
  • Have the employee’s first name and last name ready.
Users created here only have access to the POS. To create additional admin users for the dashboard or ordering, contact Vori Support.

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Your Cashiers Page

The Cashiers page shows every employee on your team with their current PIN, barcode, authentication type, role, and status.
Cashiers grid showing all employees with Name, PIN, Barcode, Auth Type, Role, and Status columns
Use the toolbar above the grid to find who you’re looking for:
1

Sort by any column

Click a column header to sort. Click again to reverse the order.
2

Search by name

Click the search icon in the toolbar and start typing. The grid filters as you type.
Search filtering the grid to show one matching employee
3

Filter by role or status

Click the filter icon and select a column — for example, Role to see only your managers.
Grid filtered to show only employees with the Manager role
Click the filter tag to change the value, or click × to clear it.

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Create a New POS User

Adding a new team member takes less than a minute.
1

Open the New User form

Select New User in the top right corner of the Cashiers page.
New User form with default Auth Type of PIN Only and Role of Cashier
2

Enter first and last name

These are required. Email is optional.
3

Generate a PIN

Create or generate a 6-digit PIN. Vori creates a unique code automatically — no duplicates.
New User form filled with a name and generated PIN
Use a memorable number sequence, such as the last 6 digits of the employee’s phone number or their birthday.
4

Set the Role

Select Cashier or Manager. Cashier is the default.
5

Set the Auth Type

Choose how this employee will sign in at the register. PIN Only is the default and works for most of your team.
Auth TypeHow they sign in
PIN Only6-digit PIN at the register
Barcode OnlyBadge scan only — no PIN fallback
PIN or BarcodeEither method works
PIN and BarcodeBoth are required every time
To use any barcode option, enter the employee’s badge barcode in the Barcode field. You can scan it with a USB barcode scanner or type the value manually.Vori supports the following barcode formats:
  • QR Code
  • Code 128
  • Code 39
New User form with barcode entered and PIN or Barcode auth type selected
6

Click Create User

The employee is added to your roster and can log in to the POS immediately.

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Edit or Deactivate an Existing User

Turnover happens. Keep your store secure by updating user details or deactivating staff who no longer work at your location. Everything in the Cashiers grid is editable inline — no need to delete and re-add an employee.
1

Click any cell to edit

Click the field you want to update — Name, Role, PIN, Barcode, or Auth Type. The cell enters edit mode immediately.To change the Auth Type, click the cell and then click the dropdown arrow on the right to open the options.
Cashiers grid showing an employee's auth type updated to PIN or Barcode inline
Changes take effect immediately.
2

To remove access, deactivate the user

Change Status from Active to Inactive. The employee will no longer be able to log in to the POS.
If you’re adding barcode access to an existing PIN-only employee, enter the barcode value first — then change the Auth Type. Auth type options that require a barcode will not save without one.
➡️ Next Up: To customize specific manager permissions and POS behaviors, visit Customize Your POS Settings.