Vori makes it simple to identify new items on invoices and seamlessly add them to your product file.
Navigate to the Invoices page
If there are any invoices that need attention, they will be in a Ready status with Remaining Tasks. Review an invoice to work on New items and/or Cost Changes.
Items will appear in this section if they do not exist in your Product file, or if they need to be mapped to an existing product. (This could occur if the vendor updated the UPC or item codes)
The First time cost indicates that no cost is currently assigned to the item. It must be saved to track any future cost changes.
This icon indicates missing information or that the system couldn't read it correctly from the invoice. Hovering over the icon will help you identify the missing information.
EX: Missing Case Size: Ensure the case size is added, as it determines how our system calculates the cost per unit.
Steps to add a New Item:
Tap
+ New ItemFill out required fields with the asterisk*
The barcode and name will be automatically populated from the invoice.
Select Department and/or Sub Department
Department-level attributes will appear (if any are enabled)
Select Retail Price and select the correct unit of measure to ensure the item is accurately processed at the POS.
If a Target Margin is set at the department level, it will be prioritized as the primary suggestion. The default options—High, Medium, and Low—can be adjusted by a Vori team member upon request.
Tap
SaveOnce the item is successfully created, the item will move to the bottom of the list.
When all New Items/Cost Changes are completed, the last step will be Tags to Print.
Tags that need to be printed will have 🖨️ icon
ESL tags will have a ⚡icon
Steps to Map Items to an Existing Product:
New Items:
Go to
Type to searchbarSearch by name or UPC
Select the correct item (Be sure to double-check details like size or pack size)
Item will drop to the bottom of the New Items list
Once all the New Items have been worked through, proceed to the Cost Changes box
Cost Changes
Review both the Old Price (this is the Current retail price) and the New Price
To update your retail price, you can either select a suggested price from the New Price scroll panel or manually enter a different price, then click
SaveIf you prefer to keep the same retail price, change the New Price to the Original Price, and then
Save
Important Note: Be sure to save the original price so our system will flag any future cost changes.
When all New Items/Cost Changes are completed, the last step will be Tags to Print.
Tags that need to be printed will have 🖨️ icon
ESL tags will have a ⚡icon
💡Tip: If the new retail price differs by less than $0.10, it may be more cost-effective to retain the original price, as the expenses for printed tags and labor could outweigh the benefit of the change.
Best Practices:
If you need to make edits to item codes, case costs/size, or quantities, you can make manual edits in the Items table. The tables will be updated immediately after you make any edits.
If a new item is mapped to the wrong product, you can
resetit to reassign it to the correct product.