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Upload Invoices to Vori 

Learn how to scan and upload vendor invoices for processing in the Invoice tool.

Table of Contents:


How to Get Invoices into Vori

There are several ways to get your vendor invoices into Vori for processing:

  • EDI Automatic Integration: This upload process is supported for certain vendors (KeHE, JFC, CSWG, Good Stuff, Rock Island, Clover, SF Naturals) through a direct system-to-system integration. Please contact Vori support for more details.

  • Invoice Email Inbox: Set up a dedicated email inbox that auto-forwards invoices to Vori for mapping, upload, and processing. Learn more about Setting Up an Invoice Inbox for Cost Changes.

  • Spreadsheet Import: Download and upload Excel sheets for specific vendors like UNFI and Supervalu. View guides for Downloading UNFI Invoices and Downloading Supervalu Invoices. 

  • Manual Scan and Upload: Scan paper invoices using a document scanner or phone app (Google Drive App, iPhone Notes App, or CamScanner) and manually upload the files to New Back Office Invoice tool. 

 

Supported Invoice File Types

You can manually upload the following file types for review:

  • Image file

    • PDF

    • PNG

    • JPG

  • Spreadsheet

    • XLS - UNFI only

    • CSV - UNFI only

    • TXT - Supervalu only

✏️ Note: Direct spreadsheet uploads are currently supported only for UNFI and Supervalu invoices. If you receive spreadsheet invoices from other vendors, convert them to a PDF before uploading. 

How to Upload an Invoice to the Back Office

Once your invoice file is saved to your computer, you can upload it to Vori.

  1. Navigate to the Invoices module.

  2. Tap Import Invoice in the top right corner of the page.

    Screenshot 2026-03-25 at 12.57.15 AM 

  3. Click to upload or drag and drop the UNFI file.

  4.  Tap Upload Invoices.

    Screenshot 2026-03-25 at 1.01.02 AM

     

💡 Tip: You can upload up to 12 invoice files at a time using the bulk upload option.


What to Expect After Upload

Once your invoice is uploaded, it will appear in the To Review tab of the Invoice table with a Processing status while Vori automatically processes the invoice.

Screenshot 2026-03-25 at 1.45.22 AM

 

Speed Up a Stuck Invoice

If your invoice is taking longer than expected to process, it may be because the vendor hasn't been linked yet. You can push it through faster by assigning the correct vendor directly from the dashboard.

  1. Check the checkbox next to the invoice.
  2. Select Change Vendor from the action bar at the bottom of the screen.

    Screenshot 2026-03-31 at 4.28.38 PM
  3. Choose the correct vendor from your store list.

Vori will reprocess the invoice immediately after the vendor is assigned.

 

Processing to Ready Status

Once processed and mapped to a vendor, the invoice moves to Ready status, where Vori flags key items that need your review.

  • New Items: Products not yet in your system

  • Cost Changes: Supplier price updates that may impact margin

    Screenshot 2026-03-25 at 1.49.50 AM

This ensures nothing slips through the cracks and helps you protect margin without digging through paperwork.