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Upload Invoices to Vori 

Learn how to scan and upload vendor invoices for processing in the Invoice tool.

Table of Contents:


How to Get Invoices into Vori

There are several ways to get your vendor invoices into Vori for processing:

  • EDI Automatic Integration: This upload process is supported for certain vendors (KeHE, JFC, CSWG, Good Stuff, Rock Island, Clover, SF Naturals) through a direct system-to-system integration. Please contact Vori support for more details.

  • Invoice Email Inbox: Set up a dedicated email inbox that auto-forwards invoices to Vori for mapping, upload, and processing. Learn more about Setting Up an Invoice Inbox for Cost Changes.

  • Spreadsheet Import: Download and upload Excel sheets for specific vendors like UNFI and Supervalu. View guides for Downloading UNFI Invoices and Downloading Supervalu Invoices. (Currently available in the Legacy App Invoicing + Cost Changes flow).

  • Manual Scan and Upload: Scan paper invoices using a document scanner or phone app (Google Drive App, iPhone Notes App, or CamScanner) and manually upload the files to the Back Office Invoice tool. 

Supported Invoice File Types

You can manually upload the following file types for review:

  • Image file

    • PDF

    • PNG

    • JPG

  • Spreadsheet

    • XLS - UNFI only

    • CSV - UNFI only

    • TXT - Supervalu only

✏️ Note: Direct spreadsheet uploads are currently supported only for UNFI and Supervalu invoices. If you receive spreadsheet invoices from other vendors, convert them to a PDF before uploading. 

How to Upload an Invoice to the Back Office

Once your invoice file is saved to your computer, you can upload it to Vori.

  1. Navigate to the Invoice tool.

  2. Click New Invoice in the top left corner of the page.

  3. Select either Bulk Upload or Import via Spreadsheet.

  4. Drag your invoice files into the upload window or click to select them from your computer.

  5. After adding your files, click Upload File.

💡 Tip: You can upload up to 12 invoice files at a time using the bulk upload option.


What to Expect After Upload

Once your invoice is successfully uploaded:

  • Your invoice will appear under the All tab while it’s processing.

  • When it’s ready for review, it will move to the Needs Attention tab.

Vori automatically processes the invoice and flags key items that require your review:

  • New Items — Products not yet in your system

  • Cost Changes — Supplier price updates that may impact margin

  • Tag Printing Needs — Items that require updated shelf tags

This ensures nothing slips through the cracks and helps you protect margin without digging through paperwork.

⚠️ A Note on Processing Times
Please do not upload the same invoice multiple times while it is processing. This creates duplicates in the queue and slows down the system for everyone. If you are concerned that an invoice is stuck, please contact Vori support.