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Map Store Vendors to Vori Global Vendors

Connect your store’s vendors to the Vori network to enable ordering and cleaner data.

To prevent duplicate entries and incorrect mapping when processing invoices, you can now manually map your store’s local vendor profiles to Vori’s global vendor network.

Table of Contents

Understanding Vori Global Vendors

A Vori Vendor (or Vori Network Vendor) is a universal representation of a supplier shared across all retailers on the Vori network. Mapping your local store vendor to a Vori Global Vendor is important for several reasons:

  • Enhanced Data: Access to global catalogs helps identify items and fill in missing product details during invoice processing.

  • Discovery: Makes it easier to find new items and specialized brands for ordering.

  • Accuracy: Ensures that "Dairy Delivery" and "Dairy Delivery Inc." are recognized as the same entity, preventing data fragmentation.

Map Your Own Vendors

Previously, if a vendor name on an invoice was slightly different (e.g., "Dairy Delivery" vs. "Dairy Delivery Inc."), the system might have created a duplicate. Now, you control the data.

By mapping your store vendor to a Vori Vendor, you ensure:

  • No duplicate vendor entries: Keep your vendor list clean.

  • Shorter processing times: The system learns to recognize the vendor automatically for future uploads.

Option 1: Map on the Vendor Page

You can map vendors ahead of time, before you even receive an invoice.

  1. Navigate to the Vendors page in the Back Office.

  2. Select a vendor from your list.

  3. Find the Vori Vendor field to link your vendor.

  4. Search for the global vendor name (e.g., UNFI, KeHE, Chex).

  5. Save the mapping.

✏️ Note: If you cannot find a matching global vendor, the vendor might not exist in our network yet. Please contact support so we can add it for you.

Option 2: Map from the Invoice Dashboard

If you upload an invoice and the system hasn't matched it to a global vendor, or if you notice Vori matched the vendor incorrectly, you can fix it directly from the main invoice list.

  1. Select the checkbox next to the invoice(s) on the dashboard list.

  2. Click Change Vendor from the menu that appears at the bottom of the screen.

  3. Search for the correct vendor from your existing vendor list.

  4. Click Change Vendor to apply the update.

💡 Tip: You can do this in bulk! Select multiple invoices from the same vendor to update them all at once.

Once you map a vendor, the system will remember the association for future invoices.

Option 3: Map or Change Vendor Within an Invoice

If you are already reviewing an invoice and notice the vendor is incorrect, you can change it without leaving the page.

  1. Open the specific invoice.

  2. Click the Change Vendor button on the left-hand side next to the vendor name.

  3. View the Vori Vendor at the top (this is the global index link).

  4. Select the correct local vendor for your store from the dropdown menu.

  5. Click Change Vendor to update.

How to Create a New Vendor

If you cannot find your vendor in your local list while inside an invoice, you can create one on the fly.

  1. Click the Create Vendor button.

  2. Search for the Vori Vendor: Look for a match in our global index. If no match is found, leave this blank and Vori will eventually create a global vendor for it.

  3. Add Vendor Name: Enter the name as it should appear in your store records.

  4. Attach to a Store: If you manage a banner with multiple locations, select which store this vendor serves.

  5. Click on "Full Details" to add additional vendor details. 

How to Merge Duplicate Vendors

If you find duplicate vendors (e.g., "Dairy Delivery" and "Dairy Deliv") when trying to assign a vendor to an invoice, you should merge them to keep your data clean.

  1. Click on Inventory & Supply Chain and navigate to Vendors.

  2. Locate the duplicate vendors by using the Search bar at the top.

  3. Tick the checkboxes next to each vendor you wish to combine.

  4. A menu will appear at the bottom of the page. Click Merge to consolidate the records.